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BUSINESS UNIT: GUARDIAN HOLDINGS LIMITED
LOCATION: GROUP COMPLIANCE UNIT- WESTMOORINGS
JOB TITLE: EXECUTIVE ASSISTANT TO THE HEAD OF GROUP COMPLIANCE
REPORTS TO: HEAD OF GROUP COMPLIANCE UNIT- GUARDIAN HOLDINGS LIMITED


JOB OBJECTIVE:
This position is responsible for providing personal administrative support to the Head of Compliance and to maintain continuity of office operations during her absence. The Incumbent must project a professional company image while interacting with both internal and external customers.

MAJOR RESPONSIBILITIES:
  • Maintain Executive’s calendar. Arrange and coordinate meetings and conferences; and coordinate travel arrangements, accommodation, meals and transportation where necessary.
     
  • Prepare correspondence, reports and material for publication and presentations.
     
  • Receive callers in person and by telephone, assist those seeking information and resolve matters not requiring the personal attention of the Executive.
     
  • Assist the Executive in preparing confidential and special reports / documents, e.g. department expenses, functional costs, and ensure monthly reports are dispatched on time. Take and transcribe minutes as required.
     
  • Assist the Executive in the administration of her portfolio by being knowledgeable of her responsibilities.
     
  • Preliminary analysis of compliance reports and issues

MINIMUM KNOWLEDGE AND EXPERIENCE:

  • At least three (3) year’s experience in a financial institution, accounting or auditing environment will be an invaluable asset.
  • Knowledge or familiarity with a legal or Compliance environment

QUALIFICATIONS:

  • First Degree from a recognized university in Business Management, Economics, Accounting or Law OR any related discipline
  • Three A’ levels, good grades coupled with at least three years working experience in a financial, legal or compliance environment.

SKILLS

  • Excellent oral and communicative, organizational and interpersonal skills;
  • Numerate;
  • Very Good administrative skills;
  • Proficiency in Microsoft Word, Excel and Power Point

PERSONALITY:

  • The successful candidate must be a team player and demonstrate good use of initiative.
  • He/she must be organized and methodical.
  • He/she must be flexible and able to work long hours under pressure if required.
  • He/she must observe and respect the confidentiality of compliance issues at all times.
  • He/she must display strong work ethic and the ability to work in a fast paced environment.

CONTACT via Email: Abena Guy


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